Privacy Policy

1. Who we are and how to contact us

This Privacy Policy explains how Bajaj Integrated Health System Private Ltd., a company incorporated in India (“Company”, “we”, “us”, “our”) collects and processes personal information via our careers website located at https://www.bihs.in (the “Site”).

2. Acceptance of Privacy Policy

By submitting your application through this Site, you acknowledge that you have read, understood, and consent to the terms of this Privacy Policy. If you do not agree with the terms mentioned herein, you should not proceed further or submit your application through the Site.

3. What information we collect

We collect information you submit when you apply for a role or otherwise contact us, as well as information from third parties and automated technical logs. These include btu are not limited to:

• Identity and contact: name, email, phone, postal address.
• Application materials:CV/resumé, cover letter, work history, education, skills, references, assessments.
• Role-eligibility documents: proof of identity/address, work authorisations/visas, certifications or professional registrations (e.g., where required for clinical or regulated roles).
• Voluntary disclosures: preferred name, pronouns, relocation preferences, availability, salary expectations.
• Health-related declarations: where required by law or for role-specific fitness-for-work screening.
• Information from third parties: information related to your background check, recruitment agencies, references you provide, and publicly available professional profiles (e.g., LinkedIn) used for verification and evaluation.
• Technical logs: data generated by your browser (e.g., IP address, date/time, user agent, pages visited) to secure the Site, diagnose issues, and other information with a view to enhance user experience.

4. Third-Party Sourcing and Supplemental Data Collection

In addition to the data you provide directly, the Company may collect and amalgamate personal data from authorized external sources for the purpose of comprehensive applicant evaluation and background verification (BGV). Such third-party sources include but are not limited to:

• Recruitment Agencies and Headhunters: Where your application is routed through an empaneled agency or recruitment portal, it is the contractual obligation of such agencies to procure your explicit, free, specific, informed, and unambiguous consent prior to transmitting your personal data to the Company.
• Background Verification (BGV) Partners: Upon conditional selection, we may engage authorized third-party vendors to conduct criminal, financial, educational and other background checks.
• Publicly Available Sources: We may process personal data that has been made voluntarily and publicly accessible by you (e.g., professional networking profiles such as LinkedIn, public portfolios, or corporate directories).

5. Why we use your information

We process your information for the following purposes:

• Recruitment: receiving, evaluating and administering applications; scheduling interviews; verifying qualifications; making hiring decisions and offers; onboarding if selected.
• Automated Processing:We may use automated applicant tracking systems (ATS) to assist in organizing and screening applications. However, significant hiring decisions are not based solely on automated processing and are subject to human review.
• Legal/regulatory: verifying professional licences/registrations for regulated roles; complying with applicable laws; responding to lawful requests and enforcing our rights.
• Site operation and security: operating and protecting the Site, fraud prevention, and maintaining audit logs.
• Future opportunities: retaining your profile for suitable roles and to contact you about them.

6. Legal basis and consent

By submitting an application on our job portal, you are agreeing that you have reviewed this policy and are giving your explicit, free, specific, informed, and unambiguous consent to us to process your personal data in accordance with the terms of this policy. If you withdraw your consent, we reserve the right to not process your application or proceed with your candidacy.

7. Who may access your information

Access is limited on a need-to-know basis to:

• Our recruitment and HR personnel and interviewers.
• Corporate functions supporting recruitment (e.g., legal, finance for offer formalities, IT/security).
• Service providers performing recruitment-support services (e.g., application hosting, background screening, video interviews).
• Government or regulatory bodies, courts, and law enforcement when legally required.

8. Data Retention and Lifecycle Management

• Active Consideration: Your data will be retained for the duration of the active recruitment cycle for the specific role applied for.
• Unsuccessful Candidates: In the event your application is unsuccessful, the Company shall retain your application and any submitted material for a period of 12 months to address statutory claims, demonstrate equitable hiring practices, and, subject to your opt-in consent, consider you for prospective vacancies. Upon the expiry of this period, or upon receipt of a valid erasure request, the data shall be erased, subject to statutory retention mandates.
• Successful Hires: Upon successful onboarding, your personal data may be transferred to the Company’s Human Resources Information System (HRIS) and governed by our employee Privacy Policy.

9. Security measures

We implement technical and organisational measures designed to protect information against unauthorised access, alteration, disclosure, or destruction.

10. Data breaches and incident response

If we become aware of unauthorised access to, or disclosure of, personal information, we will investigate promptly, mitigate risk, and make legally required notifications. We may in our sole discretion also notify you of such a data breach.

11. Cookies and Tracking Technologies

• Our Site uses cookies and similar tracking technologies to distinguish you from other users, ensure the Site functions properly, and analyze site traffic.
• Essential Cookies: Required for the operation of the Site (e.g., enabling you to log into secure areas of the careers portal).
• Analytics Cookies: Allow us to recognize and count the number of visitors and see how visitors move around the Site. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of the Site may become inaccessible or not function properly.

12. Third-Party Websites and Links

The Site may contain links to third-party websites or services (including video interview tools, background verification portals, or information resources). We do not control, and are not responsible for, the privacy practices, content, security, or terms of use of such third-party websites or services. We encourage you to review the privacy policy and terms applicable to any third-party site you visit.

13. Your choices and rights

Depending on the applicable data protection laws in force, you have the right to:

• Access a summary or itemized details of the personal information we hold about you.
• Request correction, completion, or updating of inaccurate or deficient personal information.
• Request erasure of your personal information, subject to legal retention requirements.
• Withdraw your consent to the processing of your personal data at any time by providing written notice.
• Contact us for any privacy-related concerns.

14. Children’s data

The Site is not intended for applicants under 18 years of age. We do not knowingly collect data from children. Where a role lawfully engages persons under 18, we will strictly follow applicable laws and implement additional safeguards for children’s data as mandated by the applicable law.

15. Updates to this Policy

We may update this Policy to reflect legal, technical, or business developments. The “Last updated” date will change accordingly. Your continued use of the Site following the posting of changes constitutes your acceptance of such changes.